Conventional Version: This version of the audit
instructions is formatted in the conventional way. Paragraph driven and wordy. It is hard to read and difficult to find relevant information.
Preparing Your Data For The Audit:
One of the most important steps in the audit is to make sure that all the data required for the audit is correct
and that you have completed all the auditing steps.
You should try and obtain the run data from the computer room as well as a sample of the data items selected
for the audit from the source document.
As an audit "insurance policy", you should make sure that the information you record is sufficient
or descriptive enough for easy identification for the next audit or any succeeding audits.
Using the worksheets, you should make sure that the information you record is sufficient or descriptive
enough for easy identification for the next audit or any succeeding audit. The minimum information you need for a data item contained in the
sample and the minimum information you need to describe the attributes of the sample are the least you should list on the worksheets. Account
Name, Account Number, Type of Business would be some examples of minimum information needed for data item information. Sales Territory or
Effective Data would be minimum information for attribute identification.
You should compare the sample data to the programming instructions in effect when the source document was
You should compare the sample data to the company requests you find.
You should compare the sample data to any statistical guidelines.
You should compare the source data that you have recorded on your worksheets to run data printouts you
obtained from the computer.
Record any errors or differences you found in steps 4 through 7 on a Worksheet.
Once you have completed steps one through eight, you should prepare to a summary sheet noting all the
discrepancies and analyze by data item to compute the accuracy ratios for the audit sample data.
Once you have completed steps one through nine, you should prepare to discuss your findings with company
management. You should be very specific both in your discussions and your report to point out the problems and differences. These discussions
will help management correct errors.